Notaries Public administer oaths and take and receive affidavits, affirmations and declarations. A Notary Public is frequently asked to make a notarial copy of a document for official purposes, such as signing passport documents or certifying copies of birth certificates.
Effective September 26, 2016, all new applications and renewals for Notary Public appointments must complete an educational component as part of the application process. The educational component outlines and reinforces your understanding of the duties and obligations as a Commissioner for Oaths.
A Notary Public can:
- Administer oaths (attest to the truth of a statement);
- Administer and receive affirmations (can be used if a person objects to being sworn on the basis of religious belief and is as binding and effective as an oath);
- Receive declarations (a written account of truth);
- Issue deeds and contracts, charter-parties and other mercantile documents in Saskatchewan; and
- Attest to commercial instruments (documents) brought before him or her in Saskatchewan.
Notaries Public are frequently asked to make a notarial copy of a document for official purposes. They can notarize documents to be used in and outside of Saskatchewan.
Examples of what a Notary Public can do are:
- Sign passport documents;
- Certify copies of birth certificates; and
- Certify documents regarding homesteads.
An appointment as a Notary Public in Saskatchewan lasts for five years.
You may apply to become a Notary Public if you are:
- A Canadian citizen over the age of 18 who resides in Saskatchewan; or
- A British subject over the age of 18 who resides in Saskatchewan.
Renewing Your Notary Public Appointment
You may apply for a renewal of your appointment in advance of your expiry date.
If you apply for your renewal prior to the month in which your existing certificate expires, the month in which your appointment expires will change. For example, if your appointment expires in June and you apply to renew in February, your new appointment expiry date will be in February.
3. How To Apply
You will need to apply through an online application system to become a Notary Public in Saskatchewan.
Before you begin, you will need to:
- Log in to or create a Saskatchewan Account;
- Review the Guidelines for the Use of Notaries Public, The Notaries Public Act and The Notaries Public Regulations.
- Provide information from your SGI-issued driver's licence or non-driver photo ID. This information is used to determine if you are 18 years of age or older and a Saskatchewan resident.
- Provide a scanned copy of a valid and satisfactory Criminal Records Check as part of your application. The information you provide will be reviewed by a Ministry of Justice official to determine your eligibility for appointment.
- For Government of Saskatchewan employees, you can obtain confirmation of a valid and satisfactory criminal record by contacting the CRC Coordinator's Office at the Public Service Commission at CRC.Coordinator@gov.sk.ca. This confirmation can be uploaded along with your application.
- Provide your handwritten signature on a signature card as part of your application.
- Print off the signature card and write your signature inside the box (ensure your signature does not go outside of the box).
- Scan the completed signature card to your computer and attach it to your submission when requested by the online application. Your signature will be used for authentication.
- Complete the Notary Public online educational component and application form. Allow approximately 45 minutes to complete the application. You can refer to the Guidelines, Act and Regulations during the application process to reinforce your understanding of the duties and obligations of a Notary Public.
- For employees of the Government of Saskatchewan or Saskatchewan Legal Aid Commissioner, you'll need to provide the name, telephone number and email of the person who will authorize your appointment, such as your direct supervisor (known as the Authorizing Official).
Applications take approximately two to three weeks for processing.
Upon approval, you will receive an invoice to pay the Notary Public appointment fee of $200. Exceptions to this are:
- Government of Saskatchewan and Saskatchewan Legal Aid Commission employees are exempt from the appointment fee. All other government agencies, boards, commissions and Crown corporations are not exempt.
For information on how to pay your invoice, see the apply section below.
Appointments are approved by officials authorized to act on behalf of the Minister of Justice and Attorney General. Appointments are effective from the date the Certificate of Appointment is issued.
Apply for or renew your appointment as a Notary Public using the online application system.
To pay your invoice you will need to sign in to your Saskatchewan Account and follow the directions below:
- Once you have logged in, ensure you are on the "My Services" tab.
- Scroll down the page until you see a box that says Commissioner for Oaths or Notary Public.
- Click "Use Service" on the option you require.
- You should now be on the "Tasks" page.
- Scroll down to "View My Invoices" and click.
- You will now have the option to pay.
You can print your certificate on the "View My Invoices" page.
5. How to Find a Notary Public
Notaries Public can notarize documents to be used in and outside of Saskatchewan.
You can find a Notary Public through:
- insurance brokers; or
- the yellow pages.
In addition, all lawyers are Notaries Public.
6. Further Information
You can use your Saskatchewan Account to:
- Check the status of your application;
- Pay the appointment fee;
- View and download your Certificate of Appointment; and
- Update your personal and employment information should these change following your appointment.
Use your Saskatchewan Account to sign in to the online Notary Public system and manage your appointment details.