Google Translate Disclaimer

A number of pages on the Government of Saskatchewan's website have been professionally translated in French. These translations are identified by a yellow box in the right or left rail that resembles the link below. The home page for French-language content on this site can be found at:

Renseignements en Français

Where an official translation is not available, Google™ Translate can be used. Google™ Translate is a free online language translation service that can translate text and web pages into different languages. Translations are made available to increase access to Government of Saskatchewan content for populations whose first language is not English.

Software-based translations do not approach the fluency of a native speaker or possess the skill of a professional translator. The translation should not be considered exact, and may include incorrect or offensive language. The Government of Saskatchewan does not warrant the accuracy, reliability or timeliness of any information translated by this system. Some files or items cannot be translated, including graphs, photos and other file formats such as portable document formats (PDFs).

Any person or entities that rely on information obtained from the system does so at his or her own risk. Government of Saskatchewan is not responsible for any damage or issues that may possibly result from using translated website content. If you have any questions about Google™ Translate, please visit: Google™ Translate FAQs.

Student Records Information

In order to ensure that all students' educational needs are met, information is collected and kept through:

  • Cumulative Records
  • Student Tracking
  • Assessments

A student's Cumulative Record is all the information that a school maintains for the student.


1. Student Cumulative Record

A student's Cumulative Record contains factual, objective and professional information regarding a student's:

  • Academic progress
  • Mid-term and final marks
  • Adaptations
  • Attendance

The information is valuable for professionals in planning and delivering appropriate education programs and supports for the student from year to year, and for enabling teachers to understand the student's strengths. The Cumulative Record is also valuable for assisting in the successful transition of students to another school.

The Student Cumulative Records Guidelines provide information that boards of education, the Conseil scolaire fransaskois and other educational authorities may use to establish procedures for the creation, maintenance, storage and transfer of Cumulative Records.

Order Cumulative Record Folders


2. Student Data System

A Student Data System enables student tracking and keeping record of the number of students in school.

Only authorized school and Ministry of Education officials can access a student's information. Strict guidelines are set to protect each student's information.

Acceptable use of the Student Tracking Application includes:

  • Enrolling students into your school;
  • Withdrawing students from your school;
  • Updating student information; and
  • Producing reports as required by an authorized entity.

Access the Student Data System

School Division Administrators may request access to Discoverer Viewer, which provides reports by extracting data from the Ministry Data Warehouse. For information on how to use the Discoverer Application to run predefined reports, please consult the Discoverer Viewer User Manual.


3. Student Data Collection and Use

In accordance with section 25 of The Freedom of Information and Protection of Privacy Act, this information is collected by the Ministry of Education for the following purposes:

  • production of the official Transcript of Secondary Level Achievement;
  • administration of Provincial Examinations;
  • Student Tracking Program;
  • to enable research and analysis to support planning and decision-making at the local level and provincial level; and
  • to enable the Ministry of Education to meet its legal obligation to provide statistical information at the aggregate level on the Saskatchewan student population to the Government of Canada.

4. Student Assessment

Teachers develop their own assessment tools to measure achievement of curricular outcomes. Each student's achievement is measured on a student-to-student basis.

The goal of any assessment is to meet all students' learning needs.

Learn more about the Assessments delivered in Saskatchewan.

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