In January 2009, the Government of Saskatchewan appointed eight members to the Advisory Committee on Francophone Affairs. The mandate of this committee has been extended to April 5, 2026.
The Committee works with representatives from different provincial Francophone organizations and ministries to offer advice to the government and assist with the implementation of Saskatchewan's French-Language Services Policy to provide better access to services in French.
Terms of Reference
Purpose
Advise the Minister of Parks, Culture and Sport through the review and analysis of programs and policies to guide the implementation of Saskatchewan's French-language Services Policy.
Duration of the Committee
The Advisory Committee of Francophone Affairs will be constituted for a period of three years from the date of its creation through an Order-in-Council. Further three-year renewals of its mandate will be considered after appropriate reviews.
Membership
The Advisory Committee will consist of six to eight members from the Francophone community in Saskatchewan.
The Committee will have a Chair who will preside over meetings and be responsible to ensure the effective working of the Committee.
The president of the Assemblée communautaire fransaskoise will be the only ex officio member of this Committee.
Other members will come from civil society, Fransaskois community organizations, the business community or be recognized experts in certain policy fields.
Appointment Process
Members of the Committee will be appointed by a Minister’s Order for a period of up to three years, following a call to the Assemblée communautaire fransaskoise for recommendations for appointments.
Appointments to the Committee will target a balance between sectors, gender, and regional representation.
Members can serve more than one term on the Advisory Committee.
Members can be removed from the Committee if they move outside Saskatchewan or if their conduct or activities are incompatible with membership on the Committee.
Authority and Reporting Relationship
The Chair of the Advisory Committee will report directly to the Minister.
With the administrative support of the Francophone Affairs Branch, the Chair will ensure that minutes for each meeting are produced in both official languages and that these as well as recommendations made by the committee are communicated to the Legislative Secretary following each meeting of the Committee.
The Advisory Committee will operate by consensus of its members.
Activities
To fulfill its purpose, the Advisory Committee can undertake the following activities:
- Establish a dialogue with Francophone stakeholder groups to discuss relevant issues, community needs and existing government services.
- Establish a dialogue with relevant ministries, Crown corporations and agencies to seek advice on key issues and discuss current French-language services activities.
- Under referral from the Minister, conduct consultations, research and analysis of policy options in response to specific issues.
- With the support of the Francophone Affairs Branch (FAB), conduct evaluation of current French-language Services Policy and recommend relevant modifications as necessary.
- Provide advice to the Government of Saskatchewan with regards to the implementation of its French-language Services Policy through recommendations to the Minister.
Meetings
The Advisory Committee will meet at least twice in any fiscal year. Additional meetings may be convened at the request of the Minister or Chair.
The quorum for meeting of the Advisory Committee is at least two-thirds of the members participating in the meeting. Participation in meeting includes through videoconferencing or teleconferencing.
Meetings of the Advisory Committee are not open to the public, but relevant officials or Francophone community stakeholders may be invited to make presentations at Committee meetings.
Meetings of the Advisory Committee will generally be conducted in French. Interpretation services can be available when non-French-speaking guests participate in meetings.
Remuneration of Members
Members of the Advisory Committee will be compensated based on applicable Treasury Board rates for honorarium, per diem and travel expenditures.
Confidentiality
All deliberations of the Advisory Committee are confidential. Documents shared with the Committee that bear a “confidential” watermark are confidential.
Sub-committees
The Advisory Committee may establish ad hoc subcommittees for the purpose of planning upcoming meetings, reviewing material. Participation on sub-committees will be voluntary and open to all Committee members.
Expectations of Committee Members
Members of the Advisory Committee are expected to:
- Prepare for each meetings by reading background material provided;
- Make best efforts to attend all Advisory Committee meetings;
- Being honest and acting with integrity in their interactions with other members of the Advisory Committee;
- Maintain the confidentiality of information received as member of the Advisory Committee;
- Avoid conflict of interests;
- Disclose potential conflict of interests;
- Actively participate in meetings in a collegial and collaborative manner.
Administrative Support
The Francophone Affairs Branch will provide administrative support to the Committee's activities. This support will include handling the logistics for meetings, preparing agendas and briefing material ahead of Committee meetings, and drafting minutes and reports for approval by Advisory Committee after Committee meetings. Staff from the Francophone Affairs Branch will attend meetings of the Advisory Committee.