Authenticating Notarized Documents

Please note: The Authentication Services office does not provide guidance on specific document requirements and is not authorized to contact consulates or embassies on behalf of clients. It is the client’s responsibility to consult with the appropriate consulate, embassy, or end destination recipient before submitting or dropping off documents for authentication.

You can start the authentication process by first checking with the Embassy, High Commission, Consulate or destination country regarding what documents are required and how each document must be submitted/bundled (i.e., whether several documents can be bound together or if they must remain separate).

• an original Vital Statistics certificate; or
• an original post-secondary diploma from the University of Regina or the University of Saskatchewan.

The processing fee for an authentication is $50 per certificate issued, signatory listed, or package that is required. Our office now accepts payment in person by Debit, Visa or Mastercard.

Clearly specify whether your documents should be authenticated separately or as a bundle.

Note that the Apostille certificate will be bound to your document(s).

Payment options:

• In person: Credit or debit.
• Over the phone: Credit card.
• By mail: Cheque or money order payable to Minister of Finance.

Document processing times typically takes 3-5 business days from the date we receive your documents in our office. Please note, processing times does not include mailing time.

• You must follow all requirements and procedures. If you fail to do so, we will return your documents by regular mail, and your documents will not be authenticated.
• If we encounter any delays with your documents, we will contact you.
• The Authentication Services is not responsible for lost documents once they leave our office.
• We do not offer expedited or same-day services. Requests are processed in the order they are received, so please plan accordingly.

Documents are mailed to the sender via regular mail, unless otherwise instructed.

If you require a tracking number or expedite your return, please include a prepaid envelope with your documents.

Note: we do not hold documents at the office. If a document does not meet necessary requirements, the package will be returned to the sender.

You may submit your document(s) either by mail or dropping them off at the address below (see checklist below – print and enclose with your package):

Document Authentication Checklist

Mail only the document(s) receiving the authentication to:

Ministry of Justice and Attorney General
Authentication Services
101 - 1855 Victoria Avenue
Regina SK S4P 3T2

Contact Information:

Phone: 306-787-3277
Email: authserv@gov.sk.ca

Vital Statistics:

• These are original documents issued by Saskatchewan Vital Statistics. Originals or a notarized true copy are accepted.

Saskatchewan Notaries:

• Documents must be signed, dated and sealed by a Saskatchewan Notary Public (i.e., a lawyer or non-lawyer).
• Documents must be notarized (signed, dated and sealed) by the notary in their capacity as a notary, not in their capacity as a commissioner or other non-notary designation. Documents signed or sealed in their capacity as a commissioner or other non-notary designation will not be authenticated.

Saskatchewan Education Documents:

• These include documents issued by a Saskatchewan public post-secondary education institution, including a letter of enrolment confirmation and registration, transcripts and grades, diploma, or medical letter.

• The office also accepts notarized true copies of high school transcripts and diplomas.

Court Documents:

• These include original documents (not photocopies) issued by a Saskatchewan court.

• All court documents requiring authentication should be stamped and signed with ink by a court employee, including:
  • Affidavits, divorce certificates, Supreme Court orders, petitions of divorce, and letters of probate (certified true copies only).

• Original Saskatchewan divorce certificates must be sealed and signed with ink by a court employee.

• Most Saskatchewan court documents provided to the public are issued as certified true copies that are stamped and signed with ink by a Saskatchewan court employee. Please ensure the court official's full name also appears on the document.

Criminal Record Checks:

• The office requires criminal record checks to be notarized by a notary or lawyer for the Province prior to receiving an Apostille certificate.

Corporate Registry Documents:

• The office requires corporate registry documents to be notarized by a notary or lawyer for the Province prior to receiving an Apostille certificate.

Saskatchewan's signatories include:

• Notaries acting in their notarial capacity, no commissioners for oaths;
• Lawyers acting in their notarial capacity;
• Local registrars;
• Vital statistics registrars; and
• University registrars.

In certain cases, clients may require Global Affairs Canada to further authenticate an authentication issued by the Saskatchewan Ministry of Justice and Attorney General. Global Affairs Canada has its own set of rules and policies to determine what documents are eligible for authentication. If you require this additional step, ensure your documents comply with their rules and policies.