Manage Municipal Planning Costs

A municipality may reduce or fully recoup the costs associated with community planning by considering the following four items:

A. Planning and development administration fees

Municipalities that have a zoning bylaw may establish fees for the application, review, advertising, enforcement and issuance of:

• official community plan (OCP) or district OCP amendments;
• zoning bylaw amendments;
• minor variance approvals;
• discretionary use permits; and
• permitted use permits.

These fees are based on the municipal costs to process and advertise the application and administer, regulate and enforce the development.

Fees may be contained in the zoning bylaw or in a separate fees bylaw.

A district planning authority may establish fees for services they provide on behalf of its municipal members.

B. Development levies and servicing fees

Development levies and servicing fees allow municipalities to recoup capital costs related to:

• sewage, water or drainage works;
• roadways and related infrastructure;
• parks; and
• recreational facilities.

Capital costs include the planning, engineering, construction and legal costs related to providing these services. For more information, visit Servicing Agreements and Subdivisions.

C. Sharing professional planning services

Some smaller communities do not require the services of a planner every day but find it difficult to employ a registered professional planner part-time. Natural person powers allow municipalities to enter into an agreement to provide or share various services. Some common approaches include:

• contracting your municipal planning services out to other municipalities on a fee for service basis;
• jointly hiring a planner to manage planning and development for a group of municipalities; or
• employing a planner to work for a planning district and its members.

D. Creating a District Planning Authority

The Planning and Development Act, 2007 (PDA) allows municipalities to create advisory planning districts; these may serve as a platform for joint planning, services and staff. At the request of the municipal planning district members, the advisory planning district's commission may be replaced with a district planning authority.

A district planning authority has all the powers of the previous district planning commission but may also make planning decisions on behalf of the member councils and set fees for those services.

The fees established in a municipality's zoning bylaw, or established by a district planning authority, may not exceed the cost of processing, advertising, administering, enforcing and regulating those types of applications or developments.

Municipal costs to consider when determining fees include, but are not limited to:

• cost of advertising in your local weekly paper;
• cost of materials, postage and special equipment or software; and
• staff time spent:
  • accepting and reviewing the initial application;
  • preparing, sending and reviewing referrals;
  • advising the applicant on additional requirements or necessary amendments;
  • preparing a report for council;
  • presenting the item to council;
  • preparing and sending the letter regarding council's decision;
  • preparing development or servicing agreements;
  • following up on any conditions of approval or terms of agreements;
  • preparing and forwarding an approved permit to the applicant or send a bylaw to Community Planning for approval;
  • preparing, setting up and presenting at the Development Appeals Board, as an average; and
  • enforcing development permits.

It is important to evaluate the costs associated with each type of application to ensure they are appropriate. For example, there would be no advertising or council report costs for a permitted use, but there would be for a zoning bylaw amendment.

For additional assistance, view this Sample - Planning Fee Rationale document or the related items below.