Procurement in GEM

GEM is a modern and efficient way to work with government. The system introduces new procurement features, as well as a Supplier Portal that can be used to:

• view competitions;
• submit proposals and acknowledge amendments;
• receive award notifications;
• review current and past contracts;
• receive purchase orders;
• conduct contract redlining and execution;
• communicate with government buyers;
• receive notifications to submit proposals; and
• update contact information and address.

Benefits of the new system include:

• Standardized processes with system prompts for mandatory requirements
• Ability to update contact information online
• Ability to view all contracts and purchase orders online
• Online help desk support, through self-service or ticket submissions
• Communication with the Ministry of SaskBuilds and Procurement's Procurement Management Division (PMD) within the system
• A centralized Supplier Master Data module that captures the supplier lifecycle (registration, submissions, evaluation, communication, contract management and progress tracking)
• Automated electronic notifications
• Real-time data and reporting for better insights for analysis, planning and forecasting

Learn more about GEM by watching the video below.

There are a few supplier processes that will remain the same after GEM launches:

• Suppliers will continue to submit invoices following the current process.
• Suppliers will continue to use SaskTenders.ca to view competitions.
• PMD will still manage competitions and provide support.

Some changes that suppliers will notice after GEM launches include:

• Competition submissions will be done through the GEM system, which will also house documents, such as contracts and purchase orders.
• GEM will have a built-in message centre.
  • Currently, communication is done by email and is not tracked. In the future, communication between suppliers and government will be within GEM.
  • These conversations will be stored in the system to allow for easy access and tracking.
  • The centre will also enable suppliers to attach documents and print, as necessary.
• Notifications will be both in-system and emailed. Suppliers should periodically watch for alerts, as action may be required for a submission to advance.
• Suppliers will be able to request support right in GEM instead of calling or emailing a helpline. GEM also provides a self-service option when suppliers wish to update their contact information.
• More detailed information about specific process changes will be provided in training.

The list below specifies who will use GEM for procurement purposes:

The list below specifies users who will not use GEM for procurement purposes and keep a status quo on how they conduct procurement.

While there will be a learning curve for everyone using GEM, we’ll be with you every step of the way.

To check your registration status, email pmdadmin@gov.sk.ca.

If using GEM’s Supplier Portal is a barrier to you doing business with the Government of Saskatchewan, we can help. Please contact the Project Management Division of the Ministry of SaskBuilds and Procurement at PMDStrategy@gov.sk.ca.

If you’re new to doing business with the Government of Saskatchewan, email purchasing@gov.sk.ca.