Accessing the Supplier Portal in GEM
Suppliers doing business with organizations using Government Enterprise Management (GEM) system will need to use GEM’s Supplier Portal for their part of the procurement process. Registration in the Supplier Portal is a necessary first step to doing business with these entities. Suppliers can begin registering in late 2025.
Suppliers with current open contracts or who have been paid by the government since November 1, 2023, will already have their information in the Supplier Portal. They will receive an email with a link to complete their registration.
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Suppliers who do not have a current open contract with or have not been paid by the government since November 1, 2023, will be able to register in GEM following the launch. They will need to register before they are able to access the competitions they want to bid on in the system.
1. Preparing to Register
Suppliers can prepare to register in the GEM Supplier Portal by gathering the information below.
Company Information
Basic company information needed to include when registering for the Supplier Portal includes:
- Company name
- Organization type – this field is a drop-down list with a few company types to choose from
- Company address(es) – each address needs to have at least one use associated with it, such as an address that will receive purchase orders, receive payments and/or bid on requests for quotation (RFQs)
- A password
Employee Information
To ensure employees who need access to the Supplier Portal are registered, please provide:
- Employee first and last name (mandatory);
- Employee email address (mandatory);
- Employee phone number (optional);
- Employee job title (optional);
- Whether the employee is an administrative contact (an administrative contact has the same access rights to company information as an owner); and
- Whether the employee needs a user account in the Supplier Portal to complete transactions and self-service tasks. (At least one employee needs to have a user account. An employee may not need a user account if they are the contact for a delivery address, for instance.)
Employee User Roles
User roles determine what an employee can access in the Supplier Portal. Employees can be assigned more than one role, and one role can be assigned to more than one employee.
The options for employee user roles are:
- GOS PON Supplier Bidder – View and assess active negotiations; prepare, enter, edit and submit negotiation responses; and track the status of negotiation responses
- GOS POS Supplier Contracts – View active contracts and supporting documents; view, request changes to and sign draft contracts; and view and update the status of deliverables
- GOS POS Supplier Self Service Administrator – View and update supplier profile information; request new GEM user accounts for employees and request changes to employee access to GEM
- GOS Purchase Order View – View and acknowledge purchase orders; and view scheduled delivery dates and locations
- GOS Supplier Qualification – View and provide responses to performance questionnaires and view the supplier qualifications
- GOS POS Supplier Customer Service Representative – Track, acknowledge and request changes to purchase orders and purchase agreements; and view the life cycle of purchase orders and purchase agreements
2. Training Resources
Suppliers can learn how to register and update their information in the Supplier Portal by watching and following the demos below:
3. Register for the Supplier Portal
Be sure you have gathered the necessary information listed above and watched the demos before proceeding to the registration process.
4. Access the Supplier Portal
If you have completed the registration process, you may proceed directly to the Supplier Portal.
5. Get Support
While there will be a learning curve for everyone using GEM, we’ll be with you every step of the way.
To check your registration status, email pmdadmin@gov.sk.ca.
If using GEM’s Supplier Portal is a barrier to you doing business with the Government of Saskatchewan, we can help. Please contact the Project Management Division of the Ministry of SaskBuilds and Procurement at PMDStrategy@gov.sk.ca.
If you’re new to doing business with the Government of Saskatchewan, email purchasing@gov.sk.ca.