Accessing the Supplier Portal in GEM

Suppliers can prepare to register in the GEM Supplier Portal by gathering the information below.

Company Information

Basic company information needed to include when registering for the Supplier Portal includes:

• Company name
• Organization type – this field is a drop-down list with a few company types to choose from
• Company address(es) – each address needs to have at least one use associated with it, such as an address that will receive purchase orders, receive payments and/or bid on requests for quotation (RFQs)
• A password

Employee Information

To ensure employees who need access to the Supplier Portal are registered, please provide:

• Employee first and last name (mandatory);
• Employee email address (mandatory);
• Employee phone number (optional);
• Employee job title (optional);
• Whether the employee is an administrative contact (an administrative contact has the same access rights to company information as an owner); and
• Whether the employee needs a user account in the Supplier Portal to complete transactions and self-service tasks. (At least one employee needs to have a user account. An employee may not need a user account if they are the contact for a delivery address, for instance.)

Employee User Roles

User roles determine what an employee can access in the Supplier Portal. Employees can be assigned more than one role, and one role can be assigned to more than one employee.

The options for employee user roles are:

• GOS PON Supplier Bidder – View and assess active negotiations; prepare, enter, edit and submit negotiation responses; and track the status of negotiation responses
• GOS POS Supplier Contracts – View active contracts and supporting documents; view, request changes to and sign draft contracts; and view and update the status of deliverables
• GOS POS Supplier Self Service Administrator – View and update supplier profile information; request new GEM user accounts for employees and request changes to employee access to GEM
• GOS Purchase Order View – View and acknowledge purchase orders; and view scheduled delivery dates and locations
• GOS Supplier Qualification – View and provide responses to performance questionnaires and view the supplier qualifications
• GOS POS Supplier Customer Service Representative – Track, acknowledge and request changes to purchase orders and purchase agreements; and view the life cycle of purchase orders and purchase agreements

Suppliers can learn how to register and update their information in the Supplier Portal by watching and following the demos below:

Be sure you have gathered the necessary information listed above and watched the demos before proceeding to the registration process.

Register for the Supplier Portal

If you have completed the registration process, you may proceed directly to the Supplier Portal.

Access the Supplier Portal

While there will be a learning curve for everyone using GEM, we’ll be with you every step of the way.

To check your registration status, email pmdadmin@gov.sk.ca.

If using GEM’s Supplier Portal is a barrier to you doing business with the Government of Saskatchewan, we can help. Please contact the Project Management Division of the Ministry of SaskBuilds and Procurement at PMDStrategy@gov.sk.ca.

If you’re new to doing business with the Government of Saskatchewan, email purchasing@gov.sk.ca.