Occupational health committee (OHC) meeting minutes are summaries of meetings and must be taken at every OHC meeting.
As of June 1, 2014, OHCs are no longer required to submit meeting minutes to the Occupational Health and Safety (OHS) Division.
Under the new changes, OHCs are required to continue with scheduled committee meetings and duties, including taking minutes and providing copies to their employers. Employers are required to keep the minutes on file in a central, accessible location and ensure they are readily available for workers, OHC's and occupational health officers who may need to view them.
Failing to maintain a committee and keeping minutes from committee meetings will result in enforcement action up to and including prosecution.
Please continue to notify the OHS Division with OHC updates such as newly formed committees, new co-chairs, and changes of address. You can e-mail the OHS Division at firstname.lastname@example.org .
What should be done with OHC meeting Minutes?
The co-chairs must sign the minutes after each meeting. The employer has two weeks after the meeting to make sure that a copy of the minute is:
- Posted in the workplace (on the OHC bulletin board); and
- Filed for future reference.
OHC Bulletin Board
Employers must give the OHC a bulletin board in the workplace for posting minutes and health and safety information. Bulletin boards inform workers of OHC activities.
OHCs and Filing Minutes
After each meeting, the committee will provide the employer with the meeting minutes. The employer will then file the minutes in a location that is readily available to workers, OHC members, and occupational health officers.