To ensure that you get the proposals complete, in an acceptable format, and on time, the RPF must provide:
- contact information;
- closing date/time;
- number of copies required;
- any templates or forms you have developed; and
- acceptable formats (digital, hard copy).
The RFP should also let consultants know:
- when you will be reviewing proposals;
- whether or not you plan to conduct interviews and reference checks; and
- when you will be making a decision.
For detailed or large projects like an official community plan, some municipalities will prepare a separate TOR. Where applicable these should be referenced in the RFP and attached.