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2018 September

Municipalities Today is a web-based newsletter published mid-month that lists deadlines, training opportunities, services and programs that may be of interest to municipal administrators in Saskatchewan. 

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1. Municipal Administrator's Corner

Key Tasks in September and October 

  • Submit school tax collections directly to the Minister of Finance by the 10th of each month.
  • If you have not already done so, after receipt of the Board of Revision decisions: 
    • Amend and close your assessment roll; and 
    • Complete the annual assessment return and submit it to SAMA. 
  • A municipality may determine a cut-off date for supplementary assessments, not earlier than September 30. 
  • September and October is the time that most municipalities need to submit their annual assessment maintenance list to SAMA. 
  • To be eligible for the Organized Hamlet (OH) grant, RMs are required to submit a copy of the OH Annual Meeting minutes by December 31. This copy can be faxed to 306-787-3641 or emailed to mifprovgrants@gov.sk.ca

Remember that a detailed legislative and operational calendar is available online.

2018 Rural Municipal Elections

Watch the pre-recorded Rural Municipal Elections webinar (parts 1 and 2) found on the View Administrator Training Webinars page. This webinar is also a great resource to use as part of your training sessions for election officials. An interactive election calendar is also available online. This calendar highlights important dates and deadlines like: 

  • Wednesday, September 19, 2018 is Nomination Day, between the hours of 9 a.m. and 4 p.m. (including during lunch hour). 
  • Thursday, September 20, 2018 at 4 p.m. is the deadline when nominees can withdraw their nomination in writing. 
  • Wednesday, October 3, 2018 is the deadline for second call for nominations. There is no provision to withdraw a nomination after this deadline. 

Your returning officer may wish to provide all nominees with the publication entitled “Running for Municipal Council: What you need to know”. 

New Documents and Publications 

Resources for municipal administrators can be found on the Publications Saskatchewan website under Advisory Services and Municipal Relations. The following documents were added recently: 

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2. Civic Address Registry (CAR) Training

The Civic Address Registry (CAR) is a province-wide standardized system of identifying and locating homes and businesses. The registry, in addition to traditional methods of locating properties, helps dispatchers and emergency responders (such as police, fire and ambulance) to find your home or business quickly. CAR is especially important when emergency responders are unfamiliar with an area, or when the emergency cannot be seen easily. 

The Provincial Emergency Communications Centre will be hosting FREE training this fall to urban and rural municipalities to use the Civic Address Registry: 

Level 1 – Overview and Address Validation

Time: 1.5 hours
Registration limit: 3 communities per session
Description:
Learn detailed information about the CAR program, its benefits to public safety and the specific workflow steps when participating in civic addressing. Also included is information regarding signage, responsibilities of the community and of Sask911, and community address status and address maintenance. As this session is customized to your community, you will identify what addresses may be missing and will discuss the best practices when validating civic addressing. 

Level 2 – Road Name Update Process

Time: 1 hour
Registration limit: 3 communities per webinar
Prerequisite: You should this training shortly after completing Level 1 and before you validate civic addresses.
Description:
Gain insight on how Saskatchewan road data is maintained and how its upkeep is important to the effectiveness of Sask911. As this session is customized to your community, you will get help to identify any road discrepancies, to identify key agencies involved in the update process, and be provided the information and tools you need to ensure that your community roads are up to date for the benefit of public safety. 

Level 3 – Website Address Updates

Time: 2 hours
Registration limit: 1 community per webinar
Prerequisite: Level 1 and 2 training, plus completion of civic address validation and finalized road updates for your community
Description:
This one-on-one training provides detailed instruction on how to use the online CAR Web Mapping Application to update your civic addresses. Examples specific to your community are used to demonstrate the tools and functionality of the application as well as editing best practices. You will need an ‘Editor’ account for this training. 

Registration for this training is on a first-come, first-served basis. To reserve your training spot, first set up an account on the Civic Address Registry website. (Download the progression checklist for information on how to create an account.) Then email caradmin@pa911.com indicating which of the training webinars you wish to attend.  

If you have questions about the CAR program or the training offered this fall, contact the Provincial Help Desk at 1-844-407-0077 or email caradmin@pa911.com

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3. Updating the Municipal Directory System

The Municipal Directory System (MDS) is a provincial database the public can access from www.saskatchewan.ca to locate a municipality’s contact information, find out the hours the municipal office is open, or learn the names of elected officials who serve that community.

Administrators can update their community’s information in MDS whenever it changes, such as once an election or by-election is held or when a new municipal website or email address is created. For security purposes, each municipality is provided with password protected access to their record in MDS. 

Please contact muninfo@gov.sk.ca if you: 

  • have forgotten your MDS username or password; 
  • are having difficulties with the MDS; or 
  • need to provide contact information to the ministry if you are a new permanent or temporary administrator for your municipality.
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4. Cannabis Legislation Guide

A Cannabis Guide for Municipalities is now available online. The guide covers topics such as:

  • business licensing;
  • nuisance abatement;
  • zoning;
  • building and accessibility; and
  • fire safety.

The guide provides general information on different areas concerning cannabis. However, municipalities should seek legal advice when drafting bylaws and when determining responsibility related to enforcement. Updates to this guide are planned to address any concerns that may arise after the legalization date.

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