Once PDAP approves the request for designation, PDAP will send your local authority:
- An outline of next steps
- Important dates to remember, including:
- the authorization date.
- the municipal claim deadline. Claims must be received within six months of the authorization date.
- the restoration deadline. Repairs must be completed within 12 months of the authorization date.
If PDAP approved coverage for claims related to private property, PDAP will also include application forms for residents.
- The local government authority is responsible for informing residents and giving them the application forms. Some communities have considered using flyers to notify residents.
- Direct residents, agricultural operations, small businesses and charitable organizations to this information page to learn how to make a claim once the local authority is approved for PDAP support.
At your request, PDAP may visit your community and set up a recovery centre where residents can review their specific claims with a PDAP official and get assistance in filling out their application forms.
Your municipality or First Nation may also be eligible for funding to hire a local PDAP Disaster Coordinator for up to six months. To learn more, download PDAP's General Claim Guidelines and view sample job postings for a Municipal Disaster Coordinator or a First Nations Disaster Coordinator.
PDAP will assign an engineer who will contact the local government authority to assess the damages. Generally the engineer will reach out within two to three weeks.
When the engineer' assessment is complete, PDAP will review and forward the report to the local government authority advising of the eligible and not eligible projects in the report. The engineer's report is the substantiating document that allows PDAP to begin paying on a claim.
The municipal deductible is 0.1% of your most recent SAMA tax assessment. You can contact PDAP for your community deductible amount.
- The initial PDAP payment needs to exceed the deductible amount.
- PDAP may make an advance payment of 60 per cent of the engineer's estimate less the deductible.
- PDAP may provide progress payments in order to assist with cash flow.
- Repairs must be completed, and paid invoices must be submitted for verification.
- Each project will require a Project Site Details Sheet.
- Always save this form as a new file.
- Submit a separate Excel file for each project.
- Include invoices/receipts that clearly document the break‐down of work. For example, if gravel has been dumped, the invoice needs to include the land location and number of yards of gravel.
- Choose two to three large invoices and provide verification of payment (such as a cashed cheque) to speed up the reimbursement process.
All correspondence must include:
- claimant name
- claim number
- contact information
While you must send the original application forms by mail when applying to PDAP, supporting documents and invoices may be sent by email or fax.