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Car Show and Trade Show Guidelines

For general workplace guidelines, please refer to COVID-19 Workplace Information. The guidelines below apply to indoor and outdoor venues hosting car shows and trade show-type events, such as home and garden shows, regardless of whether an admission fee is charged.

Specific guidance in the Re-Open Saskatchewan Plan must be followed. In addition to these guidelines, all other applicable federal and provincial legislation, regulations and standards must be adhered to in addition to local municipal bylaws. Organizers should always contact the local public health inspection office when planning an event.


1. Event Capacity Requirements

  • Indoor and outdoor events operating under these guidelines are limited to 30 individuals (not including staff, volunteers, participants and contestants), provided the space is large enough to accommodate physical distancing between all people. However, effective 12:01 a.m., March 28, event venues including any non-essential indoor locations that had limits of 30 individuals are not permitted to operate at this time in the Regina area, including City of Regina, Belle Plaine, Pense, Grand Coulee, Lumsden Beach, Regina Beach, Craven, Lumsden, Edenwold, Pilot Butte, White City, Balgonie, Kronau, Davin, Gray, Riceton, RM of Lajord, RM of Edenwold, RM of Sherwood, RM of Pense, RM of Lumsden.
  • Members of the same household group are not required to physically distance.
  • Attendance at events must be monitored by tracking the number of attendees entering and exiting. Once the maximum number is reached, as per the maximum number of individuals allowed based on physical space, one person may be allowed to enter for every person who exits.

2. Physical Distancing

  • Public and staff, with the exception of household contacts, must maintain a physical distance of two metres from others in all areas.
  • Lineups at washrooms during breaks in public events pose a serious challenge. Event organizers must manage these areas to mitigate risks to attendees.
  • Event organizers are responsible for:
    • Managing crowds and physical distancing in common areas, especially during breaks in entertainment;
    • Installing barriers where distancing is not possible (e.g. Plexiglas window at a booth/kiosk/cubicle), where practical.
    • Ensuring the number of people entering the event are counted to comply with the Event Capacity Requirements above;
    • Identifying and marking the event space to discourage entry from anywhere around the event perimeter. This is particularly important for outdoor events in open spaces;
    • Identifying entrances and exits to ensure they are not located in the same immediate area;
    • Using physical line controls, such as crowd cordons, at entrances and anywhere lines can form;
    • Placing markers (e.g. tape or cones) every two metres as visible cues to support physical distancing;
    • Implementing one-way aisles or walkways to promote physical distancing; and
    • Posting information to inform attendees of COVID-19 precautions for the event.
    • When spectators are involved, appropriate distancing and cordoning measures must be in place to separate the audience from the entertainment.
  • Seating areas, where available, are subject to the following:
    • Physical distancing is required between individuals, with the exception of household groups;
    • Leave alternating rows empty and provide signage, where necessary; and
    • Events should have assigned seating, where possible.
  • Avoid activities that do not allow physical distancing, such as games or group photographs.

3. General Guidance

  • Food and beverage service is not permitted.
  • International participants are subject to federal and provincial public health orders.
  • Any business, community group or organization holding an event must designate one or more people to be responsible for ensuring compliance with these and any other applicable guidelines.
  • Mask use is required for all staff and attendees as per the current public health order.
  • A response plan should be in place in case a patron or staff/volunteer develops COVID-19 symptoms while at the venue. All patrons, staff, volunteers and vendors must be denied entry if they are sick or symptomatic.
  • Attendees, staff, vendors and volunteers should be provided with a sign-in on arrival option, including name, phone number and/or email to facilitate contact tracing, if necessary. Records of attendance must be retained for a minimum of one month. Where possible, do not use a common pen. Providing this information is voluntary for attendees and can only be used for the purposes of COVID-19 contact tracing.
  • Encourage patrons to limit their time spent at the event. Unnecessary loitering should be discouraged.
  • Online admission ticket sales should be used, where possible. Consider using a booking system that allows a limited number of patrons to book and attend a specified time slot.
  • Fundraising activities (e.g. 50-50 sales) and other similar services must be sold at kiosks or other areas where distancing can be managed.
  • Cashless or no-contact payment should be used as much as possible.
  • No shared use/common touch items, such as pens or interactive displays, are permitted at this time.
  • Facilities must be equipped with adequate ventilation to minimize the risk associated with indoor environments.

4. Specific Guidance for Car Shows

  • Vehicle owners are included in the event capacity requirements unless they are required to remain with their vehicles for the duration of the event.
  • At this time, 'rolling' car shows or car parades, where vehicles are displayed while driving on public roads at specified times, are encouraged. If gathering or staging of vehicles in a single location, the organizer must be able to carefully control attendance of participants and the public.
  • Organizers, vehicle owners and members of the public must maintain two metres of physical distance during all interactions.
  • Award ceremonies must be held in a manner that reduces the number of participants involved and promotes physical distancing. Where possible, prizes or trophies should be provided after the event and winners are announced through social media or email.
  • Grab bags, dash plaques and other items must be provided directly to each attendee from the event staff.

5. Specific Guidance for Trade Shows

  • Organizers should encourage local vendors to attend.
  • A maximum of two people, not including attendees, can occupy each vendor space. Physical distancing of two metres between vendors and attendees and among attendees should be maintained as much as possible.
  • Vendors must set up with adequate distance between booths to ensure physical distancing can be maintained and promote physical distancing between attendees visiting their booths.
  • Vendor spaces/displays cannot contain self-serve items or materials such as printed products and items to be given away. However, vendors can provide items individually to attendees while maintaining physical distancing and practising effective hand hygiene.
  • Vendors are encouraged to have hand sanitizer approved by Health Canada (DIN or NPN) available at their booths.
  • Vendors must discontinue all food sampling, including by-the-glass sales of wine and other alcohols.

6. Hand Hygiene

  • Organizers must promote and facilitate frequent and proper hand hygiene:
    • Provide handwashing facilities, where possible.
    • Provide hand sanitizers approved by Health Canada (DIN or NPN number).
    • Ensure there are stations available throughout the venue to maintain hand hygiene.
  • Staff and volunteers must wash their hands frequently with soap and warm water or hand sanitizer when soap and water are not available.
  • In washrooms and other areas with handwashing facilities, adequate supplies must be available, such as soap, paper towels and waste receptacles.
  • Organizers are strongly encouraged to post information around the event area that remind attendees to practise respiratory etiquette and hand hygiene (e.g., entrances, washrooms and staff rooms).

7. Cleaning and Disinfection

  • Develop and implement procedures for increasing the frequency of cleaning and disinfecting high-traffic areas, common areas and public washrooms. Refer to the Environmental Cleaning and Disinfection Guidelines for further information.
  • Frequently touched surfaces (e.g. washrooms, door handles and counters) should be cleaned and disinfected frequently with an approved disinfectant.
  • Disinfectants must be approved by Health Canada (DIN) and be used according to label instructions, including contact time.
  • Promote increased environmental cleaning of vendor areas.
  • Garbage bins should be emptied frequently.

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