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Calculating Hay Share Agreements

Calculating Hay Share Agreements

Livestock producers commonly purchase standing perennial forage from second party landlords.  The following provides information on the contributions approach and market approach for reaching a hay share or hay price for standing perennial forage. It is in the best interests of both seller and buyer to get written documentation of agreements.

A written agreement not only protects individual interests, but usually leads to a better understanding of the terms and conditions by both parties. “Hay" will mean average quality legume/grass hay mixes for the beef cow industry. Hay for the dairy industry is considered a specialty crop.

Contributions Approach

  • Calculate hay share using the inputs supplied by the landlord and the renter as the basis for calculating a share of the crop for each party.
  • Determine the cost of cutting and baling hay by checking the publication Farm Machinery Custom and Rental Rate Guide for a general reference point.

Sample Contributions Worksheet

Sample Contributions Worksheet

Note:  This example does not include values for additional landlord costs like annual fertilizer cost or the cost of nutrients exported from the land in the form of hay (for an estimate of the value of exported nutrient use the Saskatchewan Ministry of Agriculture Hay Share Calculator - need link here) .  Costs for cutting and baling can vary depending on the size of the equipment used.

Market Approach

Many landlords prefer to sell standing hay crops by pricing the hay on a cents/pound or dollars/bale basis. This type of an agreement effectively reduces landlords' marketing and quality risk. Bale size, moisture content and time of payment should be agreed upon and included in a written agreement. There is significant weather risk in producing good quality hay and this risk is usually factored into the bid price for standing hay.

Determine the local supply and price of hay. Sources include daily and weekly newspapers as well as Saskatchewan Agriculture's Feed Grain and Forage Listing Service or on line classified ad websites like Kijiji.

Using sample input data in above example:

  • If local market for average quality baled hay = $ 75.00 per ton or 3.75. cents per pound.
  • Costs to cut and bale = $ 37.88 per acre or $ 25.23 per ton or 1.3 cents per pound.
  • Value of standing hay = $ 75 minus cutting and baling cost of $ 25.25 = $ 49.75 per ton or 2.5 cents per pound.

Bids for standing hay may be discounted for harvest risk factors (e.g. weather) by 10 to 30 per cent.

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