Key Tasks in February
- Start gathering information for 2017 operating and capital budgets. You do not need to wait until the 2016 numbers have been audited.
- February 23: Deadline to enact your municipality’s Code of Ethics bylaw.
- February 28: Deadline to file Workers Compensation Board report.
- February 28: Deadline to submit Form 1 for municipalities receiving funding from the Transit Assistance for People with Disabilities program.
- March 1: Deadline for RMs to receive special levy requests from Organized Hamlet Boards. Remind the Board secretary about this deadline.
- March 1: Deadline for RMs to receive budget from Organized Hamlet Boards. Remind the Board secretary about this deadline.
Don’t forget that a detailed legislative and operational calendar is available online at:
Financial Risk Management – new webpage
Financial management is a key municipal responsibility. Citizens expect public assets and funds to be properly managed and protected from theft and fraud.
A new web page about financial management practices and policies is available online at:
2016 Census Data
Statistics Canada has released the 2016 population data, which is used as the official population of your municipality.
Municipalities who have questions about their census data can contact Statistics Canada. Contact information for this federal department is available at:
Opening and Evaluating Tenders
With construction season on the horizon, many municipalities will soon call for tenders for various works. Municipalities must call for tenders on www.sasktenders.ca for goods and services in excess of $75,000 or construction in excess of $200,000.
A common question to municipal advisors focuses on procedures to open tenders. This process is not set out in legislation.
Evaluation of tenders is based on the call for tenders. If no other criteria are stated, it may be assumed the only concern is cost. If council intends to rely on other factors to award a contract, those factors should be clearly stated within the call for tenders. This enables all bidders to address those criteria.
Tenders do not have to be opened at a council meeting. In fact, it may help to open them earlier. This gives administration time to review the tenders and to provide a fuller report to council for a final decision. In those situations where factors other than cost are considered, the extra time allows more thorough evaluation of all bid submissions.
Tendering and procurement is a matter of contract law. Discuss specific questions regarding municipal tendering with your engineer, your lawyer, or both.