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A number of pages on the Government of Saskatchewan`s web site have been professionally translated in French. These translations are identified by a yellow text box that resembles the link below and can be found in the right hand rail of the page. The home page for French-language content on this site can be found here:

Renseignements en Français

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Student Data System

In order to ensure that all students' educational needs are met, information is collected and kept through:

  • Cumulative Records
  • Student Tracking
  • Assessments

A student's Cumulative Record is all the information that a school maintains for the student.


1. Collection and Use

What information is collected?

  • Name
  • Address
  • Learning ID number
  • Date of birth
  • School the student attends
  • Citizenship
  • Language spoken at home
  • Self-declaration of aboriginal ancestry
  • Courses taken at the grade 10-12 level
  • Health number (optional)
  • Reserve status (if student attends a First Nations school)
  • Band affiliation (if student attends a First Nations school)

Student information is used:

  • To produce official transcripts;
  • To manage departmental exams;
  • To track students;
  • To understand students' strengths and needs;
  • For professionals in planning and delivering appropriate education programs and supports;
  • For research that guides local and provincial goals related to education; and 
  • To provide statistics about Saskatchewan students to the Government of Canada.

Student information is confidential and can’t be released due to Student Tracking Protocol.


2. Student Assessment

Teachers develop their own assessment tools to measure achievement of curricular outcomes. Each student's achievement is measured on a student-to-student basis.

The goal of any assessment is to meet all students' learning needs.

Learn more about the Assessments delivered in Saskatchewan


3. Student Data System

A Student Data System enables student tracking and keeping record of the number of students in school. 

Only authorized school and Ministry of Education officials can access a student’s information. Strict guidelines are set to protect each student's information. 

Acceptable use of the Student Tracking Application includes:

  • Enrolling students into your school;
  • Withdrawing students from your school;
  • Updating student information; and
  • Producing reports as required by an authorized entity.

Access the Student Data System

School Division Administrators may request access to Discoverer Viewer, which provides reports by extracting data from the Ministry Data Warehouse. For information on how to use the Discoverer Application to run pre-defined reports, please consult the Discoverer Viewer User Manual.


4. Student Cumulative Record

A student's Cumulative Record contains factual, objective and professional information regarding a student's:

  • Academic progress
  • Mid-term and final marks
  • Adaptations
  • Attendance

The information is valuable for professionals in planning and delivering appropriate education programs and supports for the student from year to year, and for enabling teachers to understand the student's strengths. The Cumulative Record is also valuable for assisting in the successful transition of students to another school.

The Student Cumulative Records Guidelines provide information that boards of education, the Conseil scolaire fransaskois and other educational authorities may use to establish procedures for the creation, maintenance, storage, and transfer of Cumulative Records.

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